AYSA & Scottsdale Soccer Head Injury - Concussion Policy & Insurance Information

The Arizona Youth Soccer Association (AYSA) has a AYSA Head Injury / Concussion Policy that every player, parent and coach signs at the beginning of every season in order to obtain an AYSA (US Youth Soccer) Pass.

Important Information on the AYSA & Scottsdale Soccer Head Injury / Concussion Policy:

1.  A Referee or Coach can pull a player from a game if they suspect a head injury or possible concussion.  If a player is pulled from the game, the player’s AYSA (US Youth Soccer) pass will be retained and sent to AYSA.  The Referee is required to document the injury and fill out an online report through the GotSoccer platform.  The absence of this report does not discount the possible injury or circumvent AYSA & Scottsdale Soccer policies and “Return to Play” guidelines.

Referee Report Link Here

2.  If a player’s pass is retained for a head injury, a player has sustained a head injury in any soccer event (i.e. practice / game / tournament) or there is a suspicion of a possible concussion, that player must immediately be removed from all soccer activities and CANNOT return to play / participate in any practice, team event, tournament or game without written medical clearance from a Medical Doctor (MD) or Doctor of Osteopathy (DO).  This means ANY AND ALL soccer events including those governed by US Club Soccer or any other entity; league or governing body affiliation does NOT matter.  This restriction to participation cannot be lifted without a written medical clearance regardless of the player’s observed condition, their insistence of “being alright” or even parental permission and regardless of the length of time it takes to receive medical clearance – No Exceptions!  Upon return to soccer activities, players and coaches will follow the Scottsdale Soccer Return to Play Progression and guidelines, including the submittal of required Scottsdale Soccer documentation, before full participation will be authorized. 

IMPORTANT: Brad Clement, Scottsdale Soccer VP of Competitive - Boys, MUST be notified immediately of the injury at soccerhooha@cox.net to begin the Documentation / Insurance / Diagnosis / Treatment / Clearance / Return to Play process.

3.  AYSA and Scottsdale Soccer (Brad Clement - VP of Competitive and Polly Robinson - Club Registrar) must receive a copy of the medical clearance to “Return to Play.”

4.  Parents of any injured player, whether at a game, practice, tournament or team event, must be contacted immediately and informed of the injury.  DO NOT WAIT until after the event has concluded to begin notification.  This is an immediate Coach / Team Manager to parent phone call.  Email and text messaging are only secondary notification methods.  Do not let injured or suspected injured players leave any soccer event without the accompaniment of a parent or responsible adult.  If in doubt utilize 911 emergency responders.  Scottsdale Soccer’s VP’s of Competitive, Directors of Coaching (DOC’s) and Club Registrar must also be notified regarding any injured player and / or retained player pass due to injury.

Injuries Using AYSA (US Youth Soccer) Passes at your Practice, Game or Event

As part of each player’s registration (Player Passes) with the Arizona Youth Soccer Association (AYSA) is included supplemental insurance.  This insurance is designed to work in cooperation with each family’s primary insurance provider.  It is our understanding that if a family does not have a primary insurance provider, the supplemental insurance will become their primary insurance.  Please confirm this detail with all providers you work with to manage coverage and expectations when an injury situation occursAlways ask your provider(s) what procedures / therapies / services / facilities may or may not be covered by this insurance.

Listed below is a link to a recommended procedural outline of what steps to take to utilize this supplemental insurance.  It has been put together utilizing the experience of one of our members to help facilitate timely reporting and claim payments.  Also listed below is the AYSA Injury Report Form.  It is highly recommended that Team Managers have multiple copies of EACH document, in their Team Notebook, at the field of each soccer event your team attends to give to the parents of any injured player at the time of the injury. 

IMPORTANT:  Coaches must sign the AYSA Injury Report Form before it is submitted and you have thirty (30) calendar days from the date of injury to submit a claim with AYSA.  This is why it is beneficial to have them available at your events (practices, scrimmages, league games, tournaments, etc . . .).  There is currently a $2,500 Deductible and 70 / 30 Co-Insurance that applies to each covered accident with this policy.  A Physical Therapy / Chiropractic limit of $50 per visit / $2,000 maximum per injury also applies.   Note:  AYSA policy coverage, deductables, procedures or providers are subject to change, without notification to Scottsdale Soccer, at any time.

AYSA Injury Report Form – (IMPORTANT:  This form must be completed prior to submission of a medical claim and submitted to AYSA.  The Injury Report Form must be submitted within thirty (30) days of the date of injury and requires a Coach or Team Official signature)

AYSA Online Claim Form Submission – Insurance Provider’s Claim Form

Recommended Procedural Outline As described by a Club member who has gone through the AYSA insurance process

AYSA Insurance Page Link CLICK HERE

AYSA Claim Reporting Instructions CLICK HERE

AYSA Insurance Coverage Outlines CLICK HERE    

Injuries (Using US Club Soccer Passes at Your Game or Event)

If you are using US Club Soccer Player Passes for National Premier League (NPL) or any other US Club Soccer tournament / event, you are covered by US Club Soccer’s insurance program NOT by AYSA’s insurance program.

At some point in the season you may have a player sustain an injury during sanctioned soccer events.  As part of each Player’s registration (Player Passes) with US Club Soccer is included supplemental insurance.  This insurance is designed to work in cooperation with each family’s primary insurance provider.  There is currently a $500.00 Deductible and 80 / 20 Co-Insurance that applies to each covered accident with this policy.  A Physical Therapy / Chiropractic limit of $50 per visit / $2,000 maximum per injury also applies. It is our understanding that if a family does not have a primary insurance provider, the supplemental insurance will become their primary insurance.  Please confirm this detail with all providers you work with to manage coverage and expectations when an injury situation occursAlways ask your provider(s) what procedures / therapies / services / facilities may or may not be covered by this insurance.

  • Bollinger Insurance Information – US Club Soccer – YouthCLICK HERE
  • US Club Soccer – Youth Online Claim Form – CLICK HERE

NOTEUS Club Soccer policy coverage, deductibles, procedures or providers are subject to change, without notification to Scottsdale Soccer, at any time.

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